Executive Associate

Billo is a full-scope creator marketing stack.

We’re the #1 platform in the U.S., with over 200,000 videos delivered to 22,000+ brands, including Google, Perplexity, Bic, Monday.com, Crocs, Adore me and $10M paid to video creators. Billo is a data-driven, AI-fueled tech, that solves every inch of creator marketing, from creative collaboration to precision performance. With our next iteration, we implement data-based workflows that leverage creative performance insights, enables brand-creator partnerships and strengthens the commercial core of the platform.

At Billo, we move fast, think big, and have fun while doing it. We’re looking for a proactive Executive Associate who loves wearing multiple hats and thrives in a dynamic, fast-growing environment.This is a hybrid role blending Office Management, Admin, HR, Finance and Ops perfect for someone who enjoys variety, takes ownership, and isn’t afraid to get their hands dirty to make things run smoothly.

As an Executive Associate you will:

• Office management: keep our Vilnius HQ running smooth, from ordering snacks and coffee, to coordinating with cleaning services, to making sure the office is a space people want to work in.
• Support hiring and onboarding: help us bring in amazing people and make them feel at home.
• Assist with finance tasks such as invoice tracking, expense reporting, and budget follow-ups.
• Be the go-to person for team admin needs: HR docs, benefits coordination, and internal comms.
• Coordinate cross-team initiatives and help leaders stay on top of priorities.
• Spot problems before they happen and take ownership in fixing them.

What you’ll do:

• Keep Vilnius HQ running smoothly – office supplies, equipment, cleaning, snacks, and everything in between
• Own the full employee lifecycle: job postings, onboarding new hires, and offboarding when the time comes
• Support leadership with calendars, coordination, and whatever lands on their desk
• Handle finance operations: invoices, expenses, payroll coordination, and vendor management
• Take care of legal and compliance tasks – insurance, trademarks, contracts, shareholder docs
• Run internal culture initiatives: Town Halls, team buildings, eNPS, anniversary milestones
• Manage the tools and systems that keep us organized – Notion, Slack, Google Workspace, and more

What we’re looking for:

• Experience across admin, HR, finance, or ops – you don’t need all of it, but a mix is key
• Excellent communication in English and Lithuanian
• Proactive problem solver who can work independently and isn’t afraid to suggest improvements
• Strong organizational and time management skills – you love a good checklist
• Comfortable switching between detail work and big-picture thinking
• At home in tools like Notion, Slack, and Google Workspace

Why Billo?

At Billo, we’re building a culture where creativity, collaboration, and ownership thrive. Here’s what you can expect:

• Hybrid setup with flexibility to work from home or our cozy Vilnius office.
• €3,000-€3,500 gross monthly salary
• Private health insurance after 3 months with the team
• A personal learning budget to support your development
• The opportunity to make a real impact – we’re agile, ambitious, and always evolving

Ready to join us?

If this sounds like your kind of environment and you’re excited to build digital experiences that make a difference – let’s talk!

Please send us ([email protected]) your CV/LinkedIn profile with the subject line “Executive Associate”.